Proposal Management Solutions
Is Your Proposal Management Approach Getting Optimal Results?
If you’re presently managing your company’s energy procurement strategy, you know that the only constant in the energy markets is the fact that they constantly change. As a result, when it’s time to negotiate a new contract, you may only have a few hours to lock into the best rate and supplier out there. On the other hand, planning poorly for your facilities’ future energy needs because you’re lacking all the information that’s required can lower your bottom line. At UMC Solutions, our proven proposal management approach is designed to deliver optimal results.
RFP/RFQ Considerations
When you’re ready to officially submit a Request-for-Proposal (RFP) or Request-for-Quote (RFQ) for a new energy procurement contract, timing is crucial. In addition, these are other factors that must be considered to ensure that the RFP/RFQ process will go more smoothly:
What’s the vendor’s reputation?
Can they keep up with our current and future energy demands?
What percentage of our overall operating budget is going towards energy expenses?
What happens if there’s a crisis or shortage within a given energy market?
Are my energy utilization figures accurate?
Should we request bids from local suppliers too?
Am I effectively anticipating change in the energy wholesale markets?
Are we being offered the most competitive rates?
Should we lock into a contract now?
While preparing to file an RFP/RFQ, pulling energy utilization data from some of your facilities can feel like having teeth pulled if all your information isn’t stored in a central location. And, leaving everything to chance up to the last minute can significantly reduce your odds for negotiating a contract that includes the most competitive rate and reliable vendor.
UMC’s Proposal Management Process
At UMC Solutions, we’ve simplified and streamlined the entire proposal management process so that it places the power of these cost-saving resources at your fingertips:
Research. Our experienced researchers are constantly studying wholesale energy market trends to find you the most competitive rates and suppliers. Designated members of our Research Department also spend time investigating the reputations of the many utility and energy suppliers, so you don’t have to.
Data analysis. UMC’s data specialists use powerful EnergyCAP software to precisely collect, analyze and then report all your energy utilization information. And, our analysts can also provide accurate projections for your future energy expenditures as markets change and your company grows.
RFQ/RFP submissions. Based on meticulous research, our highly trained team can recommend the optimal time to submit an RFQ or RFP to ensure that your operation is maximizing its energy procurement budget.
Negotiations. With over 30 years of experience in the energy procurement business, UMC’s team of experts can also negotiate utility and energy contracts on your behalf once you’ve given us permission to do so.
Follow-up. Just because you’ve locked into a contract doesn’t mean our job is over. UMC also provides clients with other cost-saving services like vendor management, budget reporting, spend analysis and contract management to ensure that you are always prepared as energy markets and utilization needs fluctuate.
Could you use some assistance with your utility bill management? If so, UMC also provides expert utility bill processing and payment services to clients backed by our innovative BILLPAY process. Ask us today how we can help your company lower its utility costs!
Need Some Proposal Management Support? Contact UMC Today!
At UMC Solutions, dependable proposal management that delivers optimal results to our valued clients is just one part of our energy procurement services portfolio that’s been built upon a 30-year track record of success. To learn more today about how we can save your business or organization money with our full menu of reliable utility bill management solutions, call UMC at: 601-948-2360, or reach out to us by using our convenient online contact form now!
